Technical instructions on publication date information

CSV (comma-separated values) is a file format using which simple table data can be stored. CSV is a text file in which the various fields in a table have been separated from each other with commas and line feeds. A regular Excel table can easily be stored in CSV format as well, by selecting CSV as the storage format.

A CSV file is recommended ín preference to a normal Excel work book file, as the data in it is already in a format suitable for storage in a data base. CSV is also a common file type for data retrieved from data storage, which makes generating data easier.

In CSV format, several sheets or customers can be reported in the same file, stored one after the other. An Excel file is more graphic and easier to handle in situations where data has to be copied from other file formats or when running a CSV report is not possible.

Since the data of the table is read automatically, the data may be entered only in cells reserved for it. Columns or lines may not be deleted from the table. In a CSV file, it is extremely important that each piece of information is in the correct column, otherwise direct storage of the data is not possible. The number of the customer placing the order and product numbers maintained by Itella must also be used.

Download the tables for your use

Instruction for storage and entry of information into an Excel file:

  1. Save the Excel file in your local directory.
  2. Enter your own customer order number (beginning with 88) into the table. Enter the data into cell B2 next to the text field.
  3. Enter the name of the customer or magazine into cell B3, next to the text field.
  4. Enter (or attach) the following information, line-by-line starting from line 12: magazine number, possible letter specification, issue number (double issue), possible specification, publication date according to European standard, any additional information in separate columns.
  5. Save the file, naming it thus: ordering customer name_ordering customer number_publication date. Example: "Magazine_881234_publication date". Note! Do not use Scandinavian letters or special characters (+-%).
  6. Mail the file to the address: ennakkotiedot@itella.com

Instruction for storage and entry of information into a CSV file:

  1. Download the publication date information from your system in CSV format and store it in a local directory. Name the file thus: ordering customer name_ordering customer number_publication date. Example: "Magazine_881234_publication date". Note! Do not use Scandinavian letters or special characters (+-%).
  2. Check that the columns have the title line on line 1 and that
    • The magazine customer order number is in Column A
    • The Customer/magazine name is in Column B
    • The Magazine issue is in Column C
    • The letter qualifier is in Column D (this data is omitted if the issue does not have a qualifier)
    • The Magazine number (if a double issue) is in Column E
    • The letter qualifier is in Column F (this data is omitted if the issue does not have a qualifier)
    • The publication date in its European form, separated with dots, is in Column G.
    • Additional information (e.g. double issue, attachment information or an extraordinary edition) is in Column H.
  3. Make sure that the file contains all information in all lines.
  4. Mail the file to the address: ennakkotiedot@itella.com

Model figures


Excel table


CSV table

For further information, please contact:

Itella Customer Service
tel. +358 (0)200 77000,
e-mail: customercare@itella.com